Meeting Cost Calculator
Calculate the real cost of any meeting with attendee salaries.
| Role / group | Count | Annual salary (₹) | |
|---|---|---|---|
Cost breakdown
Based on 2080 working hours/year (52 weeks × 40 hrs). Does not include benefits or overhead.
Put a real number on your calendar
Most teams drastically underestimate how much meetings cost. A one-hour weekly sync with four senior engineers costs the company tens of thousands of rupees per year in salary-equivalent time alone — before you factor in context-switching overhead.
Use data to protect your team's time
Share the annual cost of a recurring meeting with your manager or team. It is one of the most effective arguments for asynchronous updates, shorter stand-ups, and keeping invite lists lean.
Frequently asked questions
- How is the meeting cost calculated?
- Each attendee's annual salary is divided by 2,080 working hours per year (52 weeks × 40 hours) to get an hourly rate. This is multiplied by meeting duration in hours and the number of people in that role. All attendee costs are summed to get total cost per meeting.
- Does this include benefits and overhead?
- No — it uses base salary only. The true cost including employer contributions, benefits, and overhead is typically 1.25–1.5× the salary cost. Use this tool for a conservative baseline estimate.
- Why does annual cost matter for a one-hour meeting?
- Recurring meetings compound quickly. A weekly 1-hour meeting for 5 people costs 52× the single-meeting cost per year. A daily standup that runs long for a large engineering team can easily cost ₹50 lakh+ annually in salary-equivalent time.
- Can I add multiple attendee groups?
- Yes — use '+ Add row' to add as many roles or groups as needed. Group people with the same title and salary together and set the count, or add them individually if they have different salaries.
- How do I reduce meeting costs?
- Keep meetings shorter, include only essential attendees, batch updates into async tools (Slack, Notion, Loom), switch weekly reviews to bi-weekly, and replace status meetings with written updates. Even cutting 30 minutes from a weekly team meeting saves weeks of salary per year.
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