Email Signature Generator

Email Signature Generator — Create a Professional HTML Email Signature for Free

Your email signature is the last thing a recipient sees in every email you send. A professional, well-formatted signature that includes your role, phone number, company, and LinkedIn profile builds credibility and makes it easy for recipients to follow up through their preferred channel. This generator creates a clean, HTML table-based signature that renders consistently across Gmail, Outlook, Apple Mail, and every major mobile email client.

How to create and install your email signature

Fill in your name, job title, company name, email address, phone number, and website URL. Add your social media profile URLs for LinkedIn, Twitter, GitHub, or other platforms you want to include. Optionally add a profile photo URL (the photo must be hosted publicly online — use a LinkedIn profile photo URL or a hosted image URL). Choose your accent colour to match your brand, then click Preview to see the live result. Click Copy Signature to copy it as formatted rich text, then paste it directly into your email client's signature settings — Gmail, Outlook, and Apple Mail all support rich text paste that preserves the HTML formatting automatically.

Why HTML table signatures are the right approach

Email clients have notoriously inconsistent CSS support — many desktop email clients (especially Outlook) ignore modern CSS properties like flexbox and grid entirely. HTML tables, while old-fashioned by web standards, are universally supported for email layout and produce consistent rendering across all clients and operating systems. This generator uses a battle-tested table-based layout that looks identical in Outlook 2016, Gmail in Chrome, Apple Mail on macOS, and Samsung Email on Android — avoiding the common issue of signatures that look perfect in one client and completely broken in another.

Who uses this tool

Professionals starting a new job use it to create a signature that matches their new company's brand colours on day one. Freelancers use it to build a credibility-boosting signature with their portfolio link and phone number. Small business owners use it to create consistent signatures for their entire team without hiring a designer. Sales and business development professionals use it to ensure every outbound email includes complete contact information and key social proof links.

Privacy and data handling

All signature generation runs entirely in your browser — your contact details, profile photo URLs, and social media links are never transmitted to any server or stored anywhere outside your browser session.

Frequently asked questions

How do I add this signature to Gmail?

Click 'Copy signature' to copy it text. In Gmail, go to Settings → See all settings → General → Signature → Create new. Paste the copied signature into the text box. The formatting should be preserved automatically.

How do I add this signature to Outlook?

Click 'Copy signature'. In Outlook, go to File → Options → Mail → Signatures → New. Paste into the signature editor. For Outlook on the web, go to Settings → View all Outlook settings → Compose and reply → Email signature.

How do I add this to Apple Mail?

Click 'Copy signature'. In Apple Mail, go to Mail → Preferences → Signatures → click '+' to create a new signature. Paste the copied content. Apple Mail supports rich HTML signatures pasted this way.

What does 'Copy HTML' do?

'Copy HTML' copies the raw HTML table code that produces the signature. Use this if you want to embed the signature in a custom email template, a website contact page, or a marketing tool that accepts HTML input.

Can I add my photo to the signature?

Yes. Check 'Show' next to Photo URL and paste the direct URL of your profile photo (hosted on LinkedIn, Gravatar, or your own website). The photo must be publicly accessible since email clients load it from the URL when recipients open the email.